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One of my favorite applications in the GSuite system is Google Sites. Not only do they give teachers an incredible tool for building digital lessons, but allow students to quickly create stunning online portfolios to showcase their accomplishments. They are easy to create, simple to manipulate and can be organized inside of your Google Drive to keep you well prepared for future lessons. However, today we are going to talk about one of the big pain points for teachers. Today, we are going to take a look at Publishing Settings in Google Sites and why you should always check to make sure you aren't accidentally giving permission to your users to do things you don't want them to do on your website.

Where Google Sites is a very easy application to learn and quickly get up and running with, many are having issues understanding some of the publishing settings and how collaboration works. Let’s take a moment to dive into Google Sites to fully understand how to share your new website with your audience.

What Are Google Sites?

Google Sites is the free website builder found in GSuite. It was revamped and recreated in the summer of 2015 and since then has gone through a number of fantastic updates to provide additional functionality to users.

Google Sites can be located in a variety of places:

sites.google.com/new (to open the Sites Dashboard)
sites.new (creates a new Google Site)
Inside of Drive, click on NEW – MORE – GOOGLE SITES (best if this is done from inside a folder you wish to save it in)

Does Google Sites Have A Save Button?

No … technically, Google Sites does NOT have a save button. The system, (like Google Docs) automatically saves your work every second inside of Google Drive. However, once you officially publish your work, you now have two different versions of your website to manage, your published website, and your editing canvas.

Does Google Sites Have A Revision History Setting?

Again … No … technically.

There are two actual answers for this question.

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The first answer comes from a Google Support forum that states that this feature is on the roadmap but currently does not have a date to be released.

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The other comes from one of my favorite websites, STEEGLE, who had a fantastic tutorial on a process for getting revisions but as they have recently posted … this feature is now no longer available.

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Let's hope that this is a feature that comes out sometime in 2019.

How Does Publishing Work in Google Sites?

Once you are at a point where you would like to share your work with others, you should click on the blue PUBLISH button on the top right of the screen.

Publish the Web (Settings Panel)

This menu gives you several options to save and publish your work for others to view.

Web Address:

This is your website address. There are two possible URL combinations for your Google Sites:

- sites.google.com/schooldomain/…
- sites.google.com/view/…

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The first of these is for your business or school. The URL will automatically be set up to include your EDU or work domain. The second of these options is for all other users of the application. This is a pro and a con at the same time … meaning, just like a .com address that you would go purchase you should think about securing your Google Sites domain just in case someone else comes along and wants sites.google.com/view/YOURNAME.

Custom URL:

If you have your own domain name and would like to display it instead of “sites.google.com/…” you can include it here. There is a nice tutorial for this process on the STEEGLE website.

Who Can View My Site:

This will provide an additional menu where you can choose how others will interact with your website. (More on this below)

Search Settings:

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This is a button that often causes teachers to get sweaty palms. If you are creating a website for your school, you might want to click this button to request that Google NOT show your content in its search directory.

How Do I Add Collaborators?

Before going any farther, it's important to understand where Google Sites fits into the GSuite family. In terms of vocabulary and how things are setup, Google Sites has more of a brother/sister relationship to Google Forms rather than Docs/Sheets/Slides. This is because, as with Forms, it has a published and edit side. This often causes a bit of problem for new users who aren't familiar with certain terminology.

Share with Others (Settings Panel)

The Share with Others menu has three sections, Draft, Published and at the bottom, a list of specifically who you have given permission to edit the document.

Draft:

The Draft section refers only to having access to the EDITED VERSION of your website. This is where teachers get into trouble. They see the button that says “On – Public on the web” and they think that this means they should click it in order to have others view their published website. Instead, this is actually giving strangers permission to EDIT the website.

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The Draft Settings have three options:

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- On – Public on the web
- On – Anyone with the link
- Off – Specific People

My advice here is to keep it to OFF unless you have a specific reason for opening up editing access to your website. A good example of this would be if you are looking to do a project with your students where everyone could enter the website and make edits all a the same time.

Published:

The Published section refers to how your website will function after it's up and on the web.

There are two options for you to click on:

- Anyone can find and view the published v